Planners are the determining factor between organization and pure chaos. They are also a source of calm: an outlet for creativity, thoughts, and future plans. Between beautifully simple bullet journals and intricately designed weekly/monthly planners, choosing one can be quite the challenge, but their goal is typically always the same: skyrocketing your productivity.
Turn the iPad (or any tablet) into a paperless planner
The good news is that paperless planners are here to change the note-taking game: they’ve come to revolutionize the way we can use and carry our planners and ultimately, the way we take better notes. But what are paperless/digital planners?
Simply put, digital planners allow you to turn your tablet (Android or Apple) into a planner. You can do this by downloading a note-taking app such as GoodNotes 5, Notability, or Noteshelf, which require a small one-time payment to download. Then you choose your favorite digital planner, import it into your preferred app, and voila: your digital planner is ready to use!
They typically have the same look and format of physical planners (weekly and monthly overviews, to-do lists, scheduling, note-taking, etc.) with many other advantages, which we will talk about later.
Too scared to try something that new?
Don’t be! Digital planners are ideal for all ages and occupations because they are so customizable and easy to use. Outline Planner users are typically between 20 and 80 years old, and range from stay at home parents to students, entrepreneurs, mental health enthusiasts and business owners. If they can, you can use it too!
If you already know how to use a physical planner, you will very easily understand digital ones: no real tech skills are required.
Paperless planners are also extremely convenient as they can easily be saved in the iCloud so that you reduce the risk of losing essential notes. Plus you can share your notes with your remote team with ease.
Get started with a digital planner
Let me guide you through the steps of transitioning to a digital planner…
Step One: How to Choose the Right Planner for Me?
One of the best aspects of digital planners is the wide range of availability and customization. You may no longer have to purchase a planner for home, work, and journaling since you can choose an all-in-one digital planner. And you’ll no longer need to search for an hour to find that one sticker you need, because you can now store them all in one place using a Digital Stickers Book!
Begin by listing out all of the things you would like your planner to include to have a good idea of what to look for. These can include:
— Monthly overviews
— Weekly overviews
— Note Sections
— Daily Schedules
— Empty spaces for decoration
And many more!
Step Two: How Do I Start Using It?
This step can be the most intimidating, but it doesn’t have to be this way.
- Pick up your tablet, which can be either Android or Apple; you can either use your tablet’s keyboard to type things into your planner, or use a digital pen/pencil such as the Apple Pencil for free writing. I actually use both 🙂
- Choose which note-taking app you find most interesting: GoodNotes, Notability, or Noteshelf are all excellent choices. I found Noteshelf app to be the most user-friendly, but if you want to learn more, I have written this article.
- Next, choose and purchase your digital planner. A great way to start is by checking out free testers available on all my 2021 digital planners.
- Finally, import the planner to the note-taking app. The fastest way is to download your planner directly into your tablet, then import it to the app.
Step Three: Now what?
Try my 4x BEST Digital Planners for iPad, in the Good notes app. It’s FREE. You will love them!!
Warning: it may get addictive to using my pack with 4x pdf planner template
The Pros & Cons of a Paperless Planner
All great products have pros and cons 🙂 so it is essential to learn about them and make the right decision. I have underlined the most important ones to boost your start into the digital adventure.
— You can keep everything in one planner: from home life to work and everything in between (even crafts planning!)
— Digital planners are very forgiving: easily erase any mistake you make
— Organize and reorganize as much as you want: digital planners allow you to move your content around, even if you have handwritten it. Simply select it, drag it to another location on the same page, or copy-paste it on another page
— Never lose your information: it is very easy to save copies of your digital planner, both locally and if you choose to do so, on a cloud. Stay safe: do weekly manual backups to shared folders such as Dropbox and Google Drive
— Fully customizable: decorate it as much as you like, add stickers to it (keeping in mind file size), and organize the tabs. If you’re in love with fancy fonts, learn how to install custom fonts on the iPad before using them inside your digital planner.
— Real paper feel: if you enjoy writing in pen or pencil, using a device like an Apple Pencil to write in your digital planner will allow you to keep that pen-to-paper feel. To improve your experience (and your handwriting), try using a paper-like screen protector
— Extremely portable: it only gets as heavy as your tablet already is, no matter how many pages or digital notebooks you add to it!
— Environmentally friendly: a digital planner allows you to save some trees by going paperless
— Easy to share with others: easily share and send your planner to other people by using the sharing functions in the note-taking app. You can share both images of your pages or the entire planner as a PDF file
— Adapts to you: do you usually use your planner late at night, next to someone who is sleeping? Then choose a dark mode digital planner as a daily companion.
— It allows you to zoom in: it is great if you struggle reading smaller letters or really enjoy making intricate designs in your planners
— Needs charging: tablet’s battery don’t typically take very long to load and last a long time when charged, but it is important to note that unlike physical planners you must remember to charge your table
— Will not sync to digital calendars: like its physical counterpart, a digital planner cannot sync with calendars like Google Calendar or iCal. Your events will unfortunately not sync with Outlook or other appointment apps either
— Requires a (one-time) paid app: you must get a note-taking app to use your digital planner, but this app will also cover all of your other note-taking needs, so it is convenient to have
— Size depends on the tablet: the size of your pages will depend on your tablet size, but since you can easily zoom in or out, this tends not to be a huge problem